Preparation and issuance of replacement documents

Submit the following documents to the Academic Documents Office:

• AS6 application form (download the application form (.pdf) [PDF, 123.8 KB]) – the form may be completed by the holder of the document in question or by their authorised representative;
• Statutory declaration regarding the loss/destruction of the diploma (download the template (.pdf) [PDF, 128.2 KB]);
• Proof of publication of the loss/destruction notice in the Official Gazette (Part III);
• Copy of a valid identity document (identity card or passport);
• Simple copy of the birth certificate, together with the original, for certification of conformity with the original by the competent person;
• Where applicable: copy of the document certifying the change of name (marriage certificate or other proof of the change of name), together with the original;
• If available: copy of the lost document and its study supplement, or copies of documents containing details of the series and number of the lost document (e.g. employment record book);
• Where applicable: the damaged diploma for which a replacement is requested;
• Proof of payment of the replacement document issuance fee under the standard / urgent procedure (at the UPT Rectorate Cashier’s Office);
• Two recent colour passport photographs, printed on photographic paper (preferably matt), 3 × 4 cm, in formal attire;
• Where applicable: a certified copy of the notarial power of attorney / lawyer’s authorisation (if the holder cannot personally submit and collect the documents).

See the UPT Senate Decision No. 120/24.09.2026 on fees for academic documents, available in Romanian only (.pdf) [PDF, 325.0 KB] to find out how much you need to pay.

Request the Autonomous Administration Official Gazette to publish a loss notice containing:

• The name of the lost/destroyed academic document;
• The holder’s surname, the initial of the father’s first name (or the initial of the mother’s first name if the father is unknown), and the holder’s first name;
• The year in which the relevant studies were completed;
• The series and number of the document;
• The number and date under which the document was recorded in the register of issued academic documents;
• The name of the issuing institution.