Decision of the Administration Board of Politehnica University Timisoara No. 28 / 18.05.2015 on “Increasing the quality of advanced scientific research in UPT”

only for PhD students and assistants. For details see Article 1 of HCA 28/18.05.2015

for teaching staff, researchers. PhD students and postdocs. For details see Article 2 (publication fee) and Article 3 (research support grant) of HCA 28/18.05.2015.


This programme complies with the Romanian law and the regulations in force. For grants to attend scientific events (type 1), for grants to cover the publication fee for papers to be published in journals with impact factor which are indexed by ISI Web of Science (type 2A), and for research support grants requested for papers published after 03.12.2013 and indexed in ISI Web of Science (type 2B) the provisions of the HCA 28 / 18.05.2015 apply.

  1. All the supporting documents mentioned on the request forms are mandatory. The only supporting document accepted as proof of ISI indexing is a print from ISI Web of Science showing that the previous edition of the conference was indexed(Type 1 requests), that the previous edition of the journal was indexed (type 2A requests) or that the paper in question was indexed (Type 2B requests). The support documents attached to the request forms are not returned to the applicants. Do not submit original documents as supporting documents (invoices, receipts, tickets). Please make sure that all documents submitted are legible. Whenever possible print documents on both sides of the paper.
  2. Funding requests are processed once a week. The notification of approval, of rejection, or of the need to submit extra support documents, will be sent by e-mail. Rejected requests are not returned to applicants.
  3. Approved type 1 requests (for the participation in conferences) and approved type 2A (for publishing fees in journals) can be picked up from the Department for International Relations (Rectorate, Office 107, 1st floor) from Monday to Thursday before 16:00 or Friday before 13:30. The approved request and a copy of the invitation letter shall be attached to the request for the issue of the mobility order abroad and subsequently to the financial documents. The request for issuing the mobility order abroad is submitted to the Registry Office, after filling in the section “Venituri proprii rectorat” (Rectorate Own Resources) the mention “According to the approval XX/XX.XX.XXX ”. If the transportation to the conference venue is made – even partially by plane – it is mandatory to attach to the request for issuing the mobility order abroad the form for the purchase of the plane ticket.
  4. Approved type 2B requests are kept at DRI. The approved amounts will be added in the virtual accounts of UPT authors. The amounts granted to PhD students are added in the virtual accounts of their doctoral coordinators. To check the amount accrued in your account, please contact Ms Andreea Rotaru, tel: 0256-403135. To use the funds from the virtual account, the account holder will personally request the issue of a confirmation by emailing Ms Andreea Rotaru. When a confirmation is issued, the amount requested is deducted from the virtual account. A confirmation can be used for a single set of financial documents. The necessary details for issuing the confirmation are: the name of the account holder, the amount requested, and to which purpose the funds will be used.  The same pieces of information are needed to transfer the funds from one virtual account to another virtual account. If the beneficiary of the transfer does not have a virtual account, please provide his/her personal identification number as well. The management of the ISI accounts is done in EUR. If the amount requested is in another denomination, DRI will convert that amount in EUR using the official exchange rate on the day of the request. Confirmations are picked up from DRI (Rectorate, Office 107, 1st floor) and will be attached to the financial documents and to the request for issuance of the mobility order abroad (if applicable).
  5. The financial documents and invoices will be submitted to DRI for approval. The editable expense account can be downloaded here. When submitting the documents to DRI the only signature the documents should have is that of the applicant. Under the section "Source of funding" please write "VPR". The financial documents are done in RON. ALL INVOICES MUST BE MADE FOR POLITEHNICA UNIVERSITY TIMISOARA - PIATA VICTORIEI NR. 2 TIMI┼×OARA AND MENTION CIF 4269282 OR VAT RO23690201. Financial documents are approved at DRI once per week. The approved financial documents will be picked up from DRI and submitted to the Financial-Accounting Division for financial processing.
  6. For more information on this program:
    • Andreea Rotaru (requests and approvals type 1, 2A, 2B, account statements and issuance of ISI virtual account confirmations) - e-mail
    • Marinela Solomon (financial aspects) - e-mail



Piata Victoriei, Nr.2, 300006,
Timisoara, Romania
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