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Mobilities for students
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Mobilities for staff
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Students from partner universities enrolled in study programmes in the fields mentioned in the bilateral EEA agreements can apply for a study or traineeship mobility at Politehnica University Timisoara. List of places available for students of partner universities |
Teaching and administrative staff employed by the partner universities can undertake teaching and training mobilities at Politehnica University Timisoara. List of places available for staff members of partner universities - updated 01.08.2023 |
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Administrative contact person (nomination, obtaining the required signatures for study/traineeship agreements, financial contract, payments, accommodation, enrollment, certificates): |
Administrative contact person (nomination, obtaining the required signatures on teaching/training agreements, financial contract, payments, certificates): |
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Application, selection, nomination Information sessions regarding EEA grants funded opportunities to study and do an internship abroad are organised at the partner institutions. Application - Students apply at their home university for EEA mobilities. The application file includes: transcript of records, letter of intent, language certificate. Selection - Students will be selected by the universities where they are enrolled. The selection process shall ensure transparency, equal opportunities and avoidance of conflicts of interests (in setting up selection committees and awarding funding procedures). For study mobility, the student in the 1st cycle shall be enrolled at least in the second year of study. For traineeship this condition does not apply. Recent graduates are eligible for traineeships under the following condition: they are selected before the graduation and the mobility takes place within 12 months after graduation. Prior to the selection contest the selection committee shall be formally nominated. The whole process (starting with the internal Call for Proposals and ending with publication of results and treatment of appeals and complaints) shall be documented and sent out to Politehnica University Timisoara to be easily checked by the National Agency, either during on the spot visits or during desk checks. The internal Call for Proposals will contain at least the following information: the application procedure (deadlines, documents to be included in the application), the selection criteria and their weight in the final score (including priority points for disadvantaged people), the estimated number of places available per countries and universities, the planning of the process (dates of selection interviews, date for publication of results), the appeal procedure, the level of the grant. The Call shall be published on the website of the university and promoted on the largest scale possible (advertised in all the relevant faculties, via student organisations, Facebook, etc). The selection criteria are according to the rules of the programme: All the original selection documents will be submitted to Politehnica University Timisoara which - according to the rules of the programme - needs to present them to the National Agency during monitoring visits or on-the-spot checks. Nomination - The nomination is done by e-mail to adriana.iacob@upt.ro and will include: full name of the student, type of mobility, study cycle, field of the mobility, period of the exchange and the e-mail of the student. Nomination deadline
Academic calendar 2022-2023
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Application, selection, nomination Information sessions regarding EEA grants funded opportunities to teach or receive training abroad are organised at the partner institutions. Application - Staff members apply at their home university for EEA mobilities by submitting a letter of intent, which shall include the Work Programme of the planned activities. Selection - The sending university is responsible for the selection of its outgoing staff members. The selection process shall ensure transparency, equal opportunities and avoidance of conflicts of interests (in setting up selection committees and awarding funding procedures). Prior to the selection contest the selection committee shall be formally nominated. The whole process (starting with the internal Call for Proposals and ending with publication of results and treatment of appeals and complaints) shall be documented and sent out to Politehnica University Timisoara to be easily checked by the National Agency, either during on the spot visits or during desk checks. The internal Call for Proposals will contain at least the following information: the application procedure (deadlines, documents to be included in the application), the selection criteria and their weight in the final score (including priority points for disadvantaged people), the estimated number of places available per countries and universities, the planning of the process (dates of selection interviews, date for publication of results), the appeal procedure, the level of the grant. The Call shall be published on the website of the university and promoted on the largest scale possible (advertised in all the relevant faculties, Facebook, etc). For teaching and non-teaching staff, the selection will be based on the letter of intent. The selection will take into account the relevance of the proposed mobility to the institutional development needs of the university of origin and to strengthening the bilateral relations. Objectives of the project
Nomination - After the selection is complete, the full name of the selected staff member, his/her e-mail, type, field and period of mobility should be sent to adriana.iacob@upt.ro to prepare the mobility. Nominationd deadline: 45 days before the start of the EEA grants mobility. |
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Funding EEA grants for studies and traineeships amount to 1000 EUR/month. For incomplete months, a grant of 33 EUR/day will be paid. The financial support for travel expenses is based on the distance between the partner universities, and amounts to: The grants are meant to cover the difference between the living costs in the two countries. EEA grants can not be used to fund expenses already covered through other national or international programmes (for example Erasmus+). EEA students are exempt from tuition fees or fees for enrolment, exams and access to laboratories and libraries in the hosting institution. During the EEA study/traineeship period abroad, the students will continue to receive any scholarships or loans that they were benefiting from already in their country of origin. |
Funding EEA grants for teaching and training amount to 150 EUR/day, 750 EUR/week (1 week=5-7 calendar days). Travel days (one day before and one day after the mobility) can be funded as well with 150 EUR/day as long as they do not overlap with the teaching/training days. The financial support for travel expenses is based on the distance between the home and host universities, and amounts to: |
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Special needs support Students and staff with special needs can request a specific additional grant, after being selected for a mobility period. Financial support for students/staff with special needs (including costs with a potential accompanying person) must be motivated in a official notification sent by Polithenica University of Timisoara to the National Agency. This notification must have attached: Additional costs related to participants with special needs and costs related to accompanying persons (if needed), approved by the National Agency, will be reimbursed 100% based on real costs. The student or staff member who receives special needs support will submit invoices mentioning the name and address of the issuing institution, the amount, currency, date, proof of payment of the invoice, documentation confirming the special needs in order to be reimbursed. |
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Duration and period of mobilities
The minimum duration of a study mobility is 3 months. The maximum duration is the one mentioned in the list of available places above. The minimum duration of a traineeship mobility is 2 months. The maximum duration is the one mentioned in the list of available places above. |
Duration and period of mobilities
The minimum duration of a mobility is 2 consecutive working days (excluding travel time). The maximum duration is the one mentioned in the list of available places above. A minimum of 8 teaching hours per week or per any shorter period of stay are a requirement of the EEA programme. For training mobilities the minimum is 10 working hours per week. |
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Evolution of the file for studies or traineeship mobilities
Phase 1. Application 1. Transcript of records, letter of intent, language certificate 2. Request for special needs support (if applicable) 3. Selection 4. Nomination of the selected candidates to UPT Phase 2. Before the mobility 5. Copy of identity document 6. Invitation letter - will be issued by UPT 7. Learning agreement for studies or Learning agreement for traineeships - The courses (30 ECTS/semester) or activity plan will be chosen together with the departmental coordinator from UPT and the Erasmus+ institutional coordinator. . Initially the LA/TA will be signed in electronic form. Two (2) copies with the original signature of the home university will be submitted by the student upon arrival at UPT. 8. Bank account (statement from the bank confirming the owner and the details of the EUR account: IBAN, BIC/SWIFT, name and address of the bank) 9. Accommodation form - only for students who choose to stay in UPT's student residences 10. Medical, civil responsibility and accident insurance 11. Financial contract - issued by UPT and signed within 30 days before the start of the mobility 12. Payment of the first instalment of the grant (80%) by UPT Phase 3. At the start of the mobility 13. Accommodation: please let us know well in advance when you will arrive in Timisoara. If you arrive outside working hours you will receive instructions on how to get the room key 14. Meeting at the Department for International Relations and enrollment at the host faculty (bring with you: boarding pass, learning or training agreement signed in original by your home university) 15. Changes to the learning or training agreement are possible during the first month of the exchange Phase 4. At the end of the mobility 16. Certificate of attendance - issued by the Department for International Relations of UPT 17. Transcript of Records or Traineeship Certificate 18. Recognition of academic results. For the participating students (EEA students), the university of origin shall ensure full recognition of the mobility period and its outcomes, using the ECTS system. Recognition shall be made on the basis of the Learning/Traineeship agreement, approved by all parties before the start of the mobility. The EEA mobility period shall also be included in the Diploma Supplement. In the special case of a traineeship period that is not part of the student’s curriculum, the sending institution will recognise this traineeship at least by including it in the Diploma Supplement. 19. Narative report and 2-3 photos for dissemination activities 20. Online feedback form - the link will be sent by e-mail 21. Declaration regarding the avoidance of double-funding 22. Proof of transportation for the return trip (boarding pass - will be sent by e-mail) 23. Payment of the second instalment of the grant (20%) by UPT 24. Dissemination activities |
Evolution of the file for teaching or training mobilities
Phase 1. Application 1. Letter of intent, which shall include the Work Programme with the planned activities 2. Request for special needs support (if applicable) 3. Selection 4. Nomination of the selected candidates to UPT Phase 2. Before the mobility 5. Copy of identity document 6. Invitation letter - will be issued by UPT 7. Teaching agreement or training agreement - The content will be decided together with the departmental coordinator from UPT. Initially it will be signed in electronic form. Two (2) copies with the original signature of the staff member and the home university will be submitted by the staff member on arrival at UPT. 8. Bank account (statement from the bank confirming the owner and the details of the EUR account: IBAN, BIC/SWIFT, name and address of the bank) 9. Medical insurance 10. Financial contract - issued by UPT and signed within 30 days before the start of the mobility 11. Payment of the first instalment of the grant (80%) by UPT Phase 3. At the start of the mobility 12. Meeting at the Department for International Relations (bring the boarding pass and the teaching/training agreement signed in original by the home university) Phase 4. At the end of the mobility: 13. Certificate of attendance - issued by the Department for International Relations of UPT 14. Narative report and 2-3 photos for dissemination activities 15. Online feedback form - the link will be sent by e-mail 16. Declaration regarding the avoidance of double-funding 17. Proof of transportation (boarding passes - will be sent by e-mail) 18. Payment of the second instalment of the grant (20%) by UPT 19. Dissemination activities |
| The financial support received from the EEA grants programme will be mentioned in any document published and diseminated, on any product or declaration made, and on every interview given regarding activities related to the EEA mobility, together with the disclaimer "This (select or insert the most adequate for your purpose) article/ document/ publication was realised with the EEA Financial Mechanism 2014-2021 financial support. Its content (text, photos, videos) does not reflect the official opinion of the Programme Operator, the National Contact Point and the Financial Mechanism Office. Responsibility for the information and views expressed therein lies entirely with the author(s)." | |
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EEA Grants - 2019 Guide for Mobility Projects in Higher Education Communication and design manual EEA and Norway Grants 2014-2021 |
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Material made with the financial support of the EEA Financial Mechanism 2014 - 2021. Its content (text, photos, video) does not reflect the official opinion of the Program Operator, the National Contact Point or of the Office of the Financial Mechanism. The information and opinions expressed are the sole responsibility of the author(s).
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